Class scheduling with waitlists, contactless check-in (face / QR / NFC), recurring memberships, court & facility booking, AI Vision live occupancy, Open Party for pickup games — one platform, no per-member fees, no contracts.
LinkandBook for Fitness is an all-in-one platform for gyms, yoga studios, CrossFit boxes, dance schools, padel clubs and sports academies. It bundles class scheduling with auto-promote waitlists, contactless member check-in (face ID, QR or NFC), recurring memberships with grace periods, court and facility booking with peak/off-peak pricing, AI Vision that counts active members in real time, and an Open Party feature for skill-matched pickup games (padel, tennis, football). No per-member fees.
Member check-in via QR, class waitlists with auto-promote, recurring memberships with grace period for late-paying members.
Court bookings by hour with peak/off-peak rates, Open Party for pickup matches with ELO-based skill matching.
Each module replaces a separate vendor — and unlike Mindbody, you're not charged per active member.
Recurring weekly classes with capacity per slot, waitlist auto-promote on cancellation, member-only vs drop-in pricing, instructor swaps, substitute notifications.
Face ID, QR code or NFC at the door. Auto-verifies active membership, opens turnstile or smart door via IoT, logs the visit. No receptionist needed.
Auto-renewing monthly or annual plans, grace period for expired members ("still book 1 session on credit"), pause/freeze, family plans, gift memberships.
Tennis courts, padel courts, squash, basketball — bookable by hour. Dynamic pricing (peak vs off-peak), member-vs-guest tiers, multi-court packages.
Cameras count active people inside in real time. Members see live occupancy on the app and decide when to come. No facial data is stored — just the count.
Players post open games (padel, tennis, football, basketball). Others browse and join by ELO/skill. Auto-confirm on min players, auto-balance teams, auto-split payment.
Build your weekly schedule, define court rates, set instructor calendars. Drag-and-drop class builder.
Plans (monthly, annual, 10-pack), grace period, recurring billing via card. Family plans optional.
Members check in contactlessly at the door, AI Vision tracks live occupancy, classes auto-promote waitlists.
Mindbody is the global category leader — but expensive and complex. Glofox is rising in Europe. LinkandBook is one platform with no per-member fees.
| Capability | LinkandBook | Mindbody | Glofox | Square Appointments |
|---|---|---|---|---|
| Class scheduling with waitlist | ✓ | ✓ | ✓ | ✓ Limited |
| Contactless check-in (face/QR/NFC) | ✓ All three | ✓ QR/NFC | ✓ QR/NFC | QR only |
| Recurring memberships + grace | ✓ | ✓ | ✓ | ✓ |
| Court / facility booking | ✓ | Add-on | Limited | ✗ |
| AI Vision live occupancy counting | ✓ Built-in | ✗ | ✗ | ✗ |
| Open Party / skill matching (padel, tennis) | ✓ | ✗ | ✗ | ✗ |
| Tournaments built in | ✓ 5 formats | Add-on | ✗ | ✗ |
| Pricing model | Per location, no per-member | Per active member tiers | Per active member tiers | Flat per location |
| Multilingual AI phone booking | ✓ 30+ languages | ✗ | ✗ | ✗ |
Comparisons reflect public information as of April 2026. Pricing and features may change.
Fitness businesses typically pay €39–69 / month per location — flat, no per-active-member charges. AI Vision cameras, voice AI and SMS are pay-as-you-use, billed transparently.
Really. Flat per location. Add 50 members or 5,000 — same price. Mindbody and Glofox both move you up tiers as your active member count grows; we don't.
Yes. Face data is stored as a one-way embedding (not the raw image), encrypted, and is GDPR right-to-erase compliant. Members can opt for QR or NFC instead at any time. The system never sells or shares biometric data.
A live count of how many people are inside, plus daily unique visitor count. Members see "23/40 in the gym now" on the app and decide when to come. No facial data is stored from the occupancy camera — just the count.
Stripe-backed recurring billing in EUR (multi-currency available). Grace period configurable per plan — typically 7 days where the member can still book 1 session on credit before being locked out.
Yes. Define rate plans by hour-of-day and day-of-week. Member vs guest pricing layered on top. Bulk court packages supported (e.g. "10 hours of court time for €100").
Yes. Configure any sport. ELO ratings are per-sport. Common configs: padel, tennis, basketball, volleyball, beach volley, football 5-a-side, table tennis.
Yes — one tap on the sale emails or SMSs the member the official tax-authority PDF link, or thermal-reprints a copy marked ΑΝΤΙΓΡΑΦΟ (Greek-tax-compliant). The original AADE MARK is preserved; every reissue is audit-logged. Greek AADE Πάροχος integrated today; other countries' modules on the roadmap.
Yes — free to start, no credit card required.
EU-hosted by default; regional hosting available on request. Per-club data isolation. We don't sell or share data.
Same engine, tailored layout and terminology for each. Run several under one account if you do more than one thing.